About the Office Manager position
We are looking for a responsible Office manager who will perform organization and coordination of administration duties and office procedures. You will help us to create and maintain a proper work environment to optimize our organizational effectivenessÙ« communication and safety. Your responsibilities will include scheduling meetings and appointmentsÙ« making office supplies arrangementsÙ« greeting visitors and providing general administrative support to our employees.
You should have some experience of working as a Front Office manager or Office Administrator. We expect you to be familiar with a variety of office software (including email toolsÙ« spreadsheets and databases) and to be able to accurately handle administrative duties.
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Office Manager responsibilities are:
- Organize office operations and procedures and schedule meetings and appointments
- Manage the office layoutÙ« ordering stationery and equipment when needed
- Maintain the office condition and arrange necessary repairs
- Work together with HR to update and maintain office policies as necessary
- Oversee timely invoicing and payments for all items
- Negotiate with office vendorsÙ« service providers and office lease
- Manage office G&A budgetÙ« ensure accurate and timely reporting
- Organize the onboarding process for new employees and provide support to visitors
- Assist manager with typical duties such as maintenanceÙ« mailingÙ« billsÙ« errands and so on
- Interact with employees to receive their queries about organizational problems
- Plan in-house or off-site activitiesÙ« like partiesÙ« celebrations and conferences
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Office Manager requirements are:
- 2+ years' experience of working on an Office ManagerÙ« Front Office Manager (http://www.link...) or Administrative Assistant (http://www.link...) position
- Good experience with office administrator responsibilitiesÙ« systems and procedures
- Good practical experience with office machines (such as fax machines and printers) and MS OfficeÙ« particularly MS Excel and MS Outlook
- Good familiarity with email scheduling toolsÙ« like Email Scheduler and Boomerang
- Strong time management skills and ability to multi-task and prioritize work
- Strong organizationalÙ« planning and problem solving skills with attention to detail
- Excellent written and verbal communication skillsÙ« with a creative approach to problems
- High School degree; additional qualification as an Administrative Assistant or Secretary will be a bonus
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